If you have been searching for a better way to manage contracts, you have probably come across both Miova and PandaDoc. On the surface, both involve contracts. In practice, they solve very different problems at very different stages of the contract lifecycle.
This guide breaks down what each platform does, who it is built for, and how to decide which one - or both - is right for your business.
The short answer: PandaDoc helps you create, send, and get contracts signed. Miova helps you manage contracts after they are signed - tracking renewals, storing agreements, and keeping your business in control of its commitments.
What is PandaDoc?
PandaDoc is a document automation and e-signature platform designed primarily for sales teams, HR departments, and other teams that need to create, send, and collect signatures on contracts and proposals at volume.
What PandaDoc does well
- Proposal and contract creation using templates
- Document automation for high-volume outbound contracts
- Electronic signatures with audit trails
- Integration with CRMs like Salesforce and HubSpot
- Approval workflows for outbound document processes
PandaDoc is a strong tool for businesses that send a lot of contracts to other people. If your sales team needs a smooth, professional way to get agreements signed, PandaDoc does that well.
Where PandaDoc falls short for contract management
PandaDoc is optimised for the outbound document workflow - creating, sending, and signing. What it is not built for is the ongoing management of contracts once they are executed.
When a contract gets signed via PandaDoc, the renewal tracking, the termination date management, and the obligation oversight largely sit outside the platform. There is no automated alert system that fires 60 days before a vendor contract auto-renews. There is no monthly summary of all your active agreements and their upcoming milestones.
For a sales team generating outbound contracts, that gap does not matter much. For a founder or operations lead trying to stay on top of inbound vendor agreements, SaaS subscriptions, and service contracts, it matters a great deal.
What is Miova?
Miova is a contract management platform built specifically for the post-signature phase. It is designed for businesses that already have signed contracts and need a reliable way to store, track, and get ahead of renewals and termination dates.
Miova does not help you create or send contracts. What it does is give every signed contract a proper home, extract the key data automatically, and ensure that renewals and termination deadlines are never missed.
What Miova does well
- Centralised [contract repository](/resources/what-is-a-contract-repository-and-why-your-business-probably-needs-one) - one place where every signed contract in your business lives
- AI-powered data extraction - key details like dates, parties, and obligations captured automatically
- Automated renewal and termination reminders - alerts ahead of key dates so you can act, not react
- Monthly contract expiry summaries - a regular digest of everything coming up
- Email forwarding to upload - forward a signed contract and Miova handles the data entry
- Clean contract dashboard - status at a glance without opening individual files
The email forwarding feature is particularly useful for businesses coming from a scattered setup. Rather than spending hours manually uploading and entering data for every historical contract, you can forward each signed PDF to Miova and the system handles the rest.
Miova vs PandaDoc: side-by-side comparison
| Miova | PandaDoc | |
|---|---|---|
| Primary use case | Post-signature tracking and management | Contract creation and e-signatures |
| Best for | Ops leads, founders, procurement teams | Sales teams, HR, high-volume senders |
| Contract creation | No | Yes |
| E-signatures | No | Yes |
| Contract repository | Yes, centralised | Partial (stored documents only) |
| Renewal reminders | Yes, automated | No |
| Termination date tracking | Yes | No |
| AI data extraction | Yes | Limited |
| Email forwarding to upload | Yes | No |
| Monthly expiry summaries | Yes | No |
| CRM integration | No | Yes (Salesforce, HubSpot) |
| Pricing | From $29/month | From $19/user/month |
The problem each tool is actually solving
The confusion between these two platforms comes from the fact that both sit under the broad "contracts" category. But the underlying problem they solve sits at different ends of the contract lifecycle.
PandaDoc solves the outbound problem. How do I create a professional contract quickly, send it for signature, and close the deal? It makes the process of getting agreements signed faster and smoother.
Miova solves the inbound problem. I have a business full of signed contracts with no reliable visibility over when they renew, what notice periods apply, or how much I am committed to. It brings order to what has already been signed.
Many businesses need both. The sales team uses PandaDoc to close deals. The operations team uses Miova to keep track of all the vendor agreements, SaaS contracts, and service commitments the business has accumulated.
Which tool do you need?
Choose PandaDoc if:
- You send a high volume of contracts to customers, clients, or partners
- Your primary challenge is getting agreements signed quickly and professionally
- You need e-signature capability and CRM integration for a sales workflow
- Your use case is primarily outbound, not inbound contract management
Choose Miova if:
- You have signed contracts stored across inboxes, folders, and spreadsheets
- You have missed a contract renewal, or you are worried you might
- You need a central place where all your active agreements live
- You want automated renewal alerts and a monthly contract summary
- You need a tool your whole team can use without significant training
Consider both if:
- You send contracts to customers and also manage ongoing vendor relationships
- You want a complete workflow from contract creation through to renewal tracking
- Your business has both an outbound sales contract process and inbound vendor agreements to manage
A note on pricing
PandaDoc is priced per user, starting at around $19 per user per month on the Essentials plan. For teams sending a high volume of documents, costs scale as users are added.
Miova is priced by plan rather than per user:
- Free tier available with no credit card required
- Starter from $29/month for up to 100 contracts and 2 users
- Professional at $99/month for up to 1,000 contracts and 10 users
- Enterprise at $299/month for unlimited contracts and unlimited users
For an operations team managing a contract portfolio rather than a sales team sending volume documents, Miova's flat pricing model is typically more cost-effective.
Final thoughts
PandaDoc and Miova are both good at what they do. The mistake is expecting one to do the other's job.
If your contracts currently live in your email inbox or on a spreadsheet that no one trusts, and you are not confident when your key vendor agreements renew, Miova solves that problem.
If you need to create and send professional contracts at volume and get them signed quickly, PandaDoc does that well.
For businesses that need both, the two tools are genuinely complementary.