If you are comparing contract management tools, Miova and Gatekeeper can both end up on the shortlist. They are very different products built for very different buyers, so the choice is usually clearer than it first looks once you understand what each one is actually for.
This comparison explains what each platform does, who it suits, and how to decide which one fits your business.
Gatekeeper is an enterprise platform for managing contracts, supplier risk, and spend across a large organisation. Miova is a focused tool that helps small and medium businesses keep track of signed contracts and never miss a renewal.
What is Gatekeeper?
Gatekeeper is a contract lifecycle management platform that combines contract management with third-party and supplier risk management and spend management. It is aimed at larger organisations that need to manage a high volume of contracts and vendors across multiple departments, with detailed risk scoring, analytics, and approval workflows.
What Gatekeeper does well
- Full contract lifecycle management from request to renewal
- Supplier and third-party risk management
- Spend management and vendor cost tracking
- Risk scoring, clause flagging, and compliance analytics
- Configurable workflows and approval chains
- Unlimited users across all plans
For a large company with a procurement function, a compliance team, and hundreds or thousands of supplier relationships to manage, Gatekeeper is a capable, comprehensive platform. It is designed to be the system of record for an entire organisation's vendor and contract operations.
Where Gatekeeper is a poor fit for smaller businesses
That breadth comes at a price, in both senses. Gatekeeper's entry-level plan is priced in the four figures per month, which puts it well beyond what most small and medium businesses can justify for contract tracking. The platform is also built for organisations with the time and people to configure workflows, risk frameworks, and integrations.
For a 20-person company whose actual problem is that contracts are scattered across inboxes and nobody is sure when the next renewal lands, Gatekeeper is far more platform - and far more cost - than the job requires.
What is Miova?
Miova is a contract tracking and management tool built specifically for small and medium businesses. It does not try to run your entire procurement function. It does one thing well: it gives every signed contract a home, captures the key dates, and makes sure renewals and terminations are never missed.
Miova is built for the founders, operations leads, and procurement managers asking the practical questions: what contracts do we have, when do they renew, and how do we avoid getting caught out by an auto-renewal?
What Miova does well
- Centralised contract repository for all signed agreements
- Automated renewal and termination reminders ahead of key dates
- AI-powered data extraction from uploaded contracts
- Monthly contract expiry summary emails
- Email forwarding to upload - forward a signed PDF and Miova handles the data entry
- A clean dashboard showing contract status at a glance
The email forwarding feature removes the biggest barrier most businesses hit when getting organised. Instead of manually entering data for every historical contract, you forward each signed PDF to [email protected] and the system does the rest.
Miova vs Gatekeeper: side-by-side comparison
| Miova | Gatekeeper | |
|---|---|---|
| Primary focus | Post-signature tracking and renewals | Enterprise CLM, supplier risk, and spend |
| Best for | SMEs of 5 to 200 people | Large organisations and procurement teams |
| Contract repository | Yes, centralised | Yes |
| Automated renewal reminders | Yes, proactive alerts | Yes |
| Supplier risk management | No | Yes |
| Spend management | No | Yes |
| AI data extraction | Yes | Yes |
| Email forwarding to upload | Yes | No |
| Setup time | Hours | Weeks to months |
| Pricing | Flat monthly, from $29 | Enterprise, four figures per month |
Which platform is right for your business?
Choose Gatekeeper if:
- You are a large organisation managing hundreds or thousands of vendors
- You need supplier risk management and spend tracking alongside contracts
- You have a procurement or compliance team to own and configure the platform
- Enterprise pricing is within your budget
Choose Miova if:
- Your contracts are scattered across inboxes, folders, or a spreadsheet
- You have missed a renewal, or you are worried you might
- You want automated reminders and a monthly view of what is coming up
- You want to be up and running in an afternoon, not after an implementation project
- You need predictable, affordable pricing that suits an SME budget
A note on pricing
Gatekeeper uses enterprise pricing, with its entry plan priced in the four figures per month. That can be reasonable value for a large organisation consolidating contracts, risk, and spend into one platform. For a smaller business, it is hard to justify.
Miova uses flat monthly pricing by plan:
- Free tier available with no credit card required
- Starter from $29/month for up to 100 contracts and 2 users
- Professional at $99/month for up to 1,000 contracts and 10 users
- Enterprise at $299/month for unlimited contracts and unlimited users
For an SME that needs visibility and renewal control rather than a full procurement suite, the gap in both cost and complexity is significant.
Final thoughts
Gatekeeper and Miova are not really competitors so much as tools built for different ends of the market. Gatekeeper is a comprehensive enterprise platform for organisations that manage contracts, suppliers, and spend at scale. Miova is a focused, affordable tool for SMEs that simply need to stay on top of what they have signed.
If your business has outgrown the spreadsheet but is nowhere near needing an enterprise procurement platform, Miova is built for exactly that gap.