AI Data Extraction from PDFs

If you're responsible for managing vendor relationships, chances are you’ve got renewal dates hiding in spreadsheets, inboxes, shared drives, or worse… in your memory. It’s one of those “I’ll definitely remember that” moments until suddenly you don't.

Maybe you’ve experienced one of these:
• A contract auto-renews and locks your business in for another year you didn’t budget for.
• You miss the cut-off date to cancel a service you no longer need.
• You realise different teams are all using separate versions of the same vendor spreadsheet.
• A staff member leaves, taking all the knowledge of vendor contracts with them.

Even with the best intentions, manually tracking renewal dates is risky, time-consuming, and… let’s be honest… painfully boring admin.

And in today’s cost-conscious world, every subscription and vendor partnership needs to be intentional. No one wants to pay for services that are gathering dust because the renewal slipped through the cracks.

The problem isn’t your capability. It’s the system. Spreadsheets and calendar reminders just weren’t built for this job.

How Miova Solves This
Miova takes contract management out of the “hoping for the best” zone and into a simple, reliable workflow.

Here’s how:

1. AI-Based Data Extraction (No More Manual Data Entry)
   Upload your PDF vendor contracts and Miova’s AI automatically reads and extracts the key dates: renewal terms, termination notice periods, expiry windows, you name it.
   No typing. No guessing. No squinting at 38-page service agreements.

2. Automatic Monthly Renewal Summaries
   Every month, Miova sends a clean, friendly summary showing:
   • Contracts expiring in the next 30 & 60 days
   • Contracts needing to be cancelled in the next 30 & 60 days in case you don’t want them to renew).

   You’ll always see what’s coming before it becomes a problem.

3. A Single Source of Truth for Your Team
   No more “Who has the latest spreadsheet?” or “Where is that file stored?”
   Miova centralises your vendor contracts in one place, shared across your organisation.
   If someone moves roles or leaves, your knowledge doesn’t leave with them.

4. Transparent, Simple Pricing
   Forget complex enterprise software pricing that forces you into a sales call to even see a number. Miova keeps pricing clear and predictable. Whether you're a small team or a larger organisation, you know exactly what you're paying and what you're getting. No surprises.

The Bottom Line:
You shouldn't be wasting valuable time (or cash) trying to remember renewal dates. That’s what a good system is for.

Miova lets you stay on top of your vendor contracts effortlessly, so you only pay for the services you actually need.

If your current method involves a spreadsheet, a prayer, and a few calendar reminder it might be time for something better. Get started today and never miss another deadline again.